Event Management Specialist

NOTE:  This role is 100% remote for candidates based in US EST or CST.  Applicants must have a dedicated home office with high-speed internet; we will provide you with a laptop and all the tools you need to succeed! Employees based in the NYC area are required to work in our midtown Manhattan office at least two days per week.

QA is on a mission. A mission to help people and companies develop the tech and digital skills they need to build the future. To achieve this mission, we need to spread the word. That’s where you come in. We are seeking a dynamic and experienced live and virtual Event Management Specialist to join our team and help drive the success of our innovative training solutions.

Reporting to the Director, North America Marketing, you will be responsible for developing and executing marketing activities that support our marketing strategy. You will play a crucial role in shaping our marketing initiatives and ensuring alignment with our global business objectives.

Live and Virtual Event Management Specialist:

Job Summary: The Events Specialist will be responsible for planning, organizing, and executing a variety of live and virtual events aimed at business development. This includes arranging speakers at live and virtual events, organizing an influencer cadence and podcast calendar for our subject matter experts, managing our own webinars, and supporting internal event production. The ideal candidate will have a strong background in event planning, excellent organizational skills, and the ability to work collaboratively with various stakeholders.

Key Responsibilities:

·       Event Planning and Organization: Coordinate and manage all aspects of live and virtual events, including logistics, venue selection, vendor management, and budget oversight.

·       Speaker Arrangement: Identify, invite, and coordinate speakers for live and virtual events, ensuring a diverse and engaging lineup.

·       Influencer Cadence and Podcast Calendar: Develop and maintain a calendar for influencer engagements and podcasts featuring our subject matter experts.

·       Webinar Management: Plan, promote, and execute webinars, ensuring high-quality content and smooth technical operations.

·       Internal Event Production: Support the production of internal events, including team meetings, training sessions, and company-wide gatherings.

·       Collaboration: Work closely with Marketing, Sales, and other departments to align event strategies with business goals.

·       Promotion and Marketing: Collaborate with the marketing team to promote events through various channels, including social media, email campaigns, and partnerships.

·       Post-Event Analysis: Conduct post-event evaluations to assess success and identify areas for improvement.

·      Educational Background: Bachelor's degree in Event Management, Hospitality, Marketing, Business, or a related field.

·      Experience: Proven experience in event planning and management, including both live and virtual events.

·      Organizational Skills: Exceptional organizational and multitasking abilities to manage multiple events and projects simultaneously.

·      Communication Skills: Excellent communication and interpersonal skills for effective collaboration with clients, vendors, and team members.

·      Technical Proficiency: Proficiency in event management software and tools, as well as basic design skills (e.g., Creative Cloud, Canva, PPT).

·      Creative Abilities: Creative thinking and problem-solving skills to design engaging and memorable events.

·      Budget Management: Experience in managing event budgets, negotiating with vendors, and ensuring cost-effective solutions.

·      Attention to Detail: Strong attention to detail to ensure all aspects of events are executed flawlessly.

·      Customer Service: Strong customer service orientation to meet and exceed client expectations.

·      Flexibility: Ability to adapt to changing circumstances and handle unexpected challenges with ease.

·      Team Collaboration: Ability to work collaboratively with cross-functional teams to achieve event goals.